SharePoint 2010 – How to increase the site collection quota


If you are trying to upload a document or make any other changes to a SharePoint 2010 site and receives the following warning, then it has reached its assigned site collection quota:

Your changes could not be saved because this sharepoint web site has exceeded the storage limit. You must save your work to another location. Contact your administrator to change the quota limits for the web.

To resolve this issue, you have two choices:

  1. Increase the quota in an existing quota template assigned to the site collection, or
  2. Create a new quota template and assigned it to the site collection

Please note that if you decided to increase the storage in the existing quota template, then you will need to use the object model to update new quota values (so all existing site collection that uses this quota template has its value updated).

For this solution, we will be creating a new template quota and then assigning it to the existing site collections. Here are the steps:

  • Launch SharePoint Central Admin
  • Create a new site collection quota template
  • Assign the new site collectioin quota template to the site collection

Here are the screen shots to illustrate:

sharepoint-quota-template-1

Click Application Management, and then click Specify quota templates under the Site Collections section.

sharepoint-quota-template-2

In the Template Name section, select Create a new quota template and enter a name for the new template, e.g. Quota 15GB (if we are setting the quota to 15GB).

In the Storage Limit Values section, ensure the following are checked:

  • Limit site storage to a maximum of
  • Send warning e-mal when Site Collection storage reaches

If we want the new quota to be 15GB, and a warning email sent at 14GB, then enter the following:

  • Limit site storage to a maximum of: 15360 MB
  • Send warning e-mal when Site Collection storage reaches: 14336 MB

Click OK to create this new quota template.

sharepoint-quota-template-3

Now that the new quota template has been created, let’s apply it to the site collection:

  • In Central Admin, click Application Management, and then Configure quotas and locks in the Site Collections section. See screen shot above.
  • In the Site Quota Information section, select the new quota template from the drop down list below Current quota template, e.g. Quota: 15GB (if you name the new quota template Quota: 15GB. Yours could be different). See screen shot below.

sharepoint-quota-template-4

Other useful information

Here are some useful information about quotas and quota templates (courtesy of Microsoft Technet):

  • A quota specifies the storage limit values for the maximum amount of data that can be stored in a site collection.
  • Quotas also specify the storage size that, when reached, triggers an e-mail alert to the site collection administrator.
  • Quotas can be saved as quota templates, which can then be applied to any site collection in a SharePoint farm.
  • Using quota templates rather than individual quotas can simplify setting storage limits on new site collections.

Here are some notes about storage limits (courtesy of Microsoft Technet):

  • The storage limit applies to the site collection as a whole. In other words, the storage limit applies to the total size of the content for the top-level site and for all subsites within the site collection.
  • If versioning is enabled, the versions in a site and the content in the Recycle Bins count toward storage limits. You can also specify a percentage of storage limits for the second-stage Recycle Bin.

Finding usage break down by site

To find usage by site in SharePoint, do the following:

  • Navigate to the site root (e.g. Home)
  • Click Site Actions and then Site Settings
  • Click Storage Metrics under the Site Collection Administration section

Here are the screen shots for the steps and the resulting storage metrics:

sharepoint-usage-by-site-1  sharepoint-usage-by-site-2

sharepoint-usage-by-site-3

 

 

 

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s